BadgePass ONE – How to Design a Badge


Once you sign into BadgePass Studio, you will notice that all the feature buttons are placed at the top left section of the screen.

To create a new badge select the File tab and select “New.”

Note: Be sure you select the correct entity before creating the badge.

Static Fields

To add text to the badge, you can select the Text Field button.

Static fields allow you to freely type into a text box and reveal the same text in every badge. Static fields can accomplish various functions. The most common use of a static field is to label a particular piece of information.

You will notice you can underline, italicize, and bolden any text you place on the badge. You can also adjust the font size. Select “OK” so add the text box. You can also adjust font and size by selecting the text box in the future.

Variable Fields

Variable fields are tied to your BadgePass ONE database. This means that it will pull the data that the field is set to populate. First Name, Last Name, ID Number, Job Title and Department are great fields to map to your badge design.

Note: If you want to input multiple fields in the same text box, be sure to insert a space between each field. This will help ensure that your information populates neatly within the box. You can also use the sample data field to get a better view of what a badge will look like.

Moving Items on the Badge

To move items on the badge, select the sides of the item to adjust size. You can also move the items by selecting the item and moving it around the canvas of the badge.

You can also make other alignment, sizing, and positioning adjustments when selecting items.


Images are a great way to use your organization’s logo for the badge design. You can also place the Photo ID field this way.

Start by selecting “Images”

To begin, select the image button and select static image. Here you can import any image you would like from your local PC by browsing your files. Once you select the image, click open and the image will be placed on the badge. Adjust and move as you please. You can also adjust the opacity of an image if you want the image to function as a background.

You can also select the Photo ID field. Return to the images button and select a photo, then “OK.” Place this photo where you would like. You can also add borders to your images if you choose to.

Please note that for best results, you will want your photo field to be a square. If you choose to capture Photo ID images from a mobile device.

Variable Images

To set up Variable Images, select the variable images, assign the trigger field and value then assign the image to the value. (Refer to the video tutorial for more instructions)

Color Bars and Lines:

Color bars are a great way to place different elements to your badge. You can do this by inserting a rectangle, adjusting the size and color as you please. You can also change the angle positioning.

Designing the Back of the Badge

If your BadgePass ONE printer has dual-sided printing, you can also select the flip button to access the back of the badge. You can add barcodes, encode mag stripes, and add anything else you would like on the back of the badge. Refer to our barcode or mag stripe video if you want to learn more about how to place barcodes and magstripes on your badge.

Note: Don’t forget to save your work under the file tab!

Video Tutorial

Download PDF

Check out these Badge Designs to give you ideas what you can do for your organization!